Past Meetings

Prescott Historical Society and Sharlot Hall Historical Society

Budget and Finance Committee

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Budget and Finance Committee of the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on 22 November, 2011, beginning at 1:00 pm at Sharlot Hall Museum Library and Research Center, 115 Granite Street, Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Committee may go into Executive Session for the purpose of obtaining legal advice from its attorneys or to discuss personnel matters items pursuant to A.R.S. 38-431.03(A)(3) and A.R.S. 38-431.03(A)(1). If the Committee votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda. The Committee will discuss and may take action on any of the following items.

AGENDA

1. Call to Order
2. Trades Building and Admissions Building Financing (ACTION ITEM)
3. Distribution of auditor proposals and brief discussion
4. Assets at Wells Fargo and other banking institutions
5. Discussion of Christmas bonuses for museum staff (ACTION ITEM)
6. Committee Comments, Requests and Items for Future Agendas. The Committee may discuss matters of procedure relative to its meetings.
7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.
8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting: The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org on the 21st day of November, 2011, at 11:05 a.m. By: Mike Lange and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 20th day of November, 2011, at 11:00 a.m. By: John Langellier

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively, the Board) will hold an open meeting on the 17th day of November, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center), 115 S. McCormick St., Prescott, Arizona.  Unless otherwise indicated by annotation (PHS or SHHS), all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society.  Items on the agenda may be taken out of order.  The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).  If the Board votes to go into Executive Session, the Executive Session will be held immediately after the vote and will not be open to the public.  Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the Agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the October 20, 2011 meeting

3. President’s Report (Neil Thomas)

a. Board Committee Meetings

b. Executive Committee Meeting

c. Brainstorming sessions for potential corporate memberships

d. Joint Board and Staff Holiday Party (with John Langellier)

4. Board and Staff Reports

a. Physical Plant Report & State Funding (Cody Bennett)

b. Finance Committee Meeting (Mark Yadron)

c. Monthly update on Evening at Sharlot’s Place (Earlene Hunt)

d. Annual SHHS audit (Cathy Clevenger)

5. Executive Director’s Report (John Langellier)

a. Trades Building

b. City and County Funding

c. Arizona Historical Foundation transfer of Archival Material

6. Board comments, Requests and Items for Future Agendas including the December 15, 2011 Board of Trustees Meeting

7. Call to the Public.  NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment(s) will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum (928)445-3122. Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations:  www.sharlot.org and at 415 W. Gurley St. (Lawler Museum Center) Prescott, Arizona on 14 November 2011 by: Mike Lange.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 20th day of October, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).   If the Board votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the September 15, 2011 meeting

3. President’s Report (Neil Thomas)

a. Best Fest Recap

b. Committee Assignments

c. Joint boards and staff holiday party

4.  Board and Staff Reports

a. Membership (Janice Johnson)

b. Physical Plant Update and state funding (Cody Bennett)

c. Finance Committee Meeting to include IRA initiative (Mark Yadron/Boo Nicholson)

d.. Evening at Sharlot’s Place (Liz Wilson)

e. Speaker’s Bureau (Ed Williams)

5. Executive Director’s Report (John Langellier)

a. Trades Building

b. City and County Funding

6.  Board Comments, Requests and Items for Future Agendas including the November 17, 2011 Board of Trustees Meeting.

7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on 5 October, 2011 at 12:30 PM. By: John Langellier.

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 19th day of October, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2002.185 ACTION ITEM

3. New Donations

2011.059 through 2011.068 ACTION ITEMS

4. Deaccession

2011.042.8 and two boxes of black and white photographs of Tombstone, AZ. ACTION ITEMS

5. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org by Mike Lange and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 14^th day of October, 2011 at 9:00 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 21st day of September, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2000.193 ACTION ITEM

2004.110 ACTION ITEM

2009.142 ACTION ITEM

2010.121 ACTION ITEM

2010.122 ACTION ITEM

2011.037 ACTION ITEM

3. New Donations

2011.055 through 2011.058 ACTION ITEMS

4. Deaccession

2000.010.57-.61, 2000.122.3, 2010.100.6, 2010.100.8-10, X73.1831.1, X73.2115.1, X2000.023.49 ACTION ITEMS

5. Request for return of donation

A request from the City of Prescott to return to it 2001.153, a plaque ACTION ITEM

6. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 16^th day of September, 2011 at 7:45 a.m.  By: Michael Woodcock;  www.sharlot.org on the 20^th day of September, 2011 at 9 a.m.  By: Mike Lange

Click here for the minutes of this meeting.

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 15th day of September, 2011, beginning at 11:00 am at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).   If the Board votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the August 18, 2011 meeting

3. President’s Report (Neil Thomas)

a. Committee Signup

b. Best Fest and Folk Music Volunteer assistance

c. Board involvement and potential changes to the Evening at Sharlot’s Place for 2012

4.  Board and Staff Reports

a. Nominating Committee (NonCom) for 2012 (Ed Williams) Second Reading Possible ACTION ITEM

b. Finance Committee Schedule Meeting of Committee for Future Annual Audits (Mark Yadron)

c. Membership (Janice Johnson)

d. Prescott Indian Art Market Financial Recap (Cathy Clevenger)

5. Executive Director’s Report (John Langellier)

a. Trades Building

6.  Board Comments, Requests and Items for Future Agendas including the August 18, 2011 Board of Trustees Meeting.

7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on 7 September, 2011 at 11 AM. By: Mike Lange

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 18th day of August, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).   If the Board votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the July 21, 2011 meeting

3. President’s Report (Neil Thomas)

a. Policies and Procedures Manual-CD Version

b. Committee membership and involvement

c. Board and Officer responsibilities/protocols

d. Sharlot Hall membership requirements

e. Best Fest Volunteer assistance

4.  Board and Staff Reports

a. Nominating Committee (NonCom) for 2012 (Ed Williams) Possible ACTION ITEM

b. Archives and Library Department (Brenda Taylor)

5. Executive Director’s Report (Dr. John Langellier)

a. Trades Building

b. Status of agreements with City of Prescott

6. Finance and related Report (Cathy Clevenger)

a. Status if FY2011 SHHS audit by Mortenson

b. Evening at Sharlot’s Place, Final Report for the May 14, 2011 event.

c. Discussion on Board involvement and potential changes to the Evening at Sharlot’s Place for 2012.

7.  Board Comments, Requests and Items for Future Agendas including the August 18, 2011 Board of Trustees Meeting.

8. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

9. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on 12 August, 2011 at 10 AM by: Mike Lange

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 17th day of August, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. New Donations

2011.037 through 2011.054 ACTION ITEMS

3. Deaccession

B2-F4-6, B15-F6-I9, B15-F5, B4a-F4-I1, AB2-F4-I2

4. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 12^th day of August, 2011 at 11:00 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 21st day of July, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).   If the Board votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the June 16, 2011 meeting

3. President’s Report (Steve Gaber)

a. Out-going Presidents observations and recommendations to the Board of Trustees.

4. Executive Director’s Report (Dr. John Langellier)

a. Trades Building

b. Status of agreements with Yavapai County and City of Prescott

a.   Discussion on Audit for FY 2011

b.   Contract with Karla Mortenson CPA for FY 2011 Audit,  ACTION ITEM.

c.   Set date for Finance Committee to meet to discuss process for future audits.

a.  Folk Arts Festival

b.  Evening at Sharlot’s Place, Final Report for the May 14, 2011 event.

c.  Discussion on potential changes to the Evening at Sharlot’s Place for 2012.

d.  Preliminary Report on the Prescott Indian Art Market

7.  Election of New Board of Trustee Officers per the Nomination Committees

Recomendations;  ACTION ITEM

President, Neil Thomas

Vice President, Ed Williams

Secretary, Liz Wilson

Treasurer, Mark Yadron

8.  Installation of Renewing and New and Board of Trustee Members as elected by the

Sharlot Hall Museum Membership at the Annual Meeting on June 16, 2011.

ACTION ITEM.

Renewing Members

Mary Ellen Halvorson

Billie Jean Vogel

Ed Williams

New Members

Karen Baxter

Mariela Kathleen Bean

Robert Greninger

James Johnson

9.  Board Comments, Requests and Items for Future Agendas including the August 18, 2011 Board of Trustees Meeting.

10. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

11. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on July 1, 2011 at 9 AM. By: Mike Lange

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 16th day of June, 2011, beginning at 3:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).  The Board may go into Executive Session to discuss Personnel matters pursuant to A.R.S. 38-431.03(A)(1).  If the Board votes to go into Executive Session the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the May 19, 2011 meeting

3. President’s Report (Steve Gaber)

a.  Transition of new board of trustees members and officers for July 2011 meeting

4. Executive Director’s Report

a. Ramifications of revised FY 2012 Budget due to Joint Legislative Budget Committee’s reduction of $28K+ from PHS appropriation.  (John Langellier)

b. Trades Building

5. Committee Reports

Executive Committee: Directors Annual Performance Review. The Board may vote to ratify the Executive Committees recommendations. POTENTIAL ACTION ITEM

6. Board Comments, Requests and Items for Future Agendas including the June16, 2011 Board of Trustees/Annual Members meeting The Board may discuss matters of procedure relative to its meetings.

7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 30th day of May, 2011at 9:30 AM By: Mike Lange

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold its ANNUAL MEMBERSHIP open meeting on the 16th day of June, 2011, beginning at 4:30 pm at the Sharlot Hall Museum 415 W. Gurley St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Board may participate telephonically at the discretion of the president of the board.  The board will discuss and may take action on any of the following items.

AGENDA

4:30-5:00 PM SOCIAL TIME with complimentary beverages, snacks, presentation by Blue Rose Theater Tenderfoot Workshop cast, and a silent auction. Winners will be announced during Closing Remarks.

1. Call to Order

2. President’s Report

A. Acknowledgment of Retiring Board Member

B. Announcement of New Board Members

3.  Staff Reports

A. Report - Business Manager Cathy Clevenger

B. Executive Director’s Report (John Langellier)

i. Accomplishments for FY2011

ii. Trades Bldg Status

5. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

6. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 31st day of May, 2011, at 9:00 a.m. By: Mike Lange

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 15th day of June, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. New Donations

2011.035 and 2011.036 ACTION ITEMS

3.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 10^th day of June, 2011 at 10:45 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 19th day of May, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Board may participate telephonically at the discretion of the president of the board.  The Board will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Approval of the minutes of the April 21, 2011 meeting

3. President’s Report

a.  Progress report, Executive Director’s Annual Performance Appraisal

b.  Outline of Program for Annual (June) Membership Meeting

4. Executive Director’s Report

a.  Trades Building

b.  Introduction of new Archivist-Librarian

c. Status report on exhibit development including scheduling and budget

d. State of Arizona funding update for physical plant

5. FY PHS/SHHS Budget review.  The Board will receive information on Budget considerations and options.  The Board may vote on Budget recommendations and may adopt the FY 2012 Budget. ACTION ITEM

6. Committee Reports

a.  Evening at Sharlot’s Place-Preliminary event report (Lori Blocker)

b.  Nomination Committee-introduction of board candidate (Earlene Hunt)

7. Board Comments, Requests and Items for Future Agendas including the June16, 2011 Board of Trustees/Annual Members meeting The Board may discuss matters of procedure relative to its meetings.

8. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

9. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 18th day of May, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. New Donations

2011.025 through 2011.034 ACTION ITEMS

3. Update on Elaine Christensen donation of items from the Grover Graves Family.

4. An offer by Ron Dean to donate a 1920s dental office unit from Mesa, AZ      ACTION ITEM

5. Deaccession

BU-B-8016p a,b,c. Three black and white photographs of logging in and around Flagstaff, AZ      ACTION ITEM

6.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 13^th day of May, 2011 at 8:40 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee and the Budget and Finance Committee of the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 12th day of May, 2011, beginning at 1:00 pm at Sharlot Hall Museum Bashford House, 415 West Gurley Street, Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Committee(s) may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Committee(s) votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Committee(s) may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Committee(s) may participate telephonically at the discretion of the president of the Board.  The Committee(s) will discuss and may take action on any of the following items.

1. Call to Order                                             
2. FY 2012 Budget Review.  The Committee(s) will receive presentations from the Administration and Staff on FY 2012 Budget considerations and options.  The Committee(s) may vote on Budget recommendations.
3. Schedule Executive Committee Meeting to continue Executive Directors Annual Performance Review.                        

4. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 4th day of May, 2011, at 9 p.m. By: Mike Lange

Prescott Historical Society and Sharlot Hall Historical Society

Executive Committee

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee

of the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State

Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation)

(collectively the Board) will hold an open meeting on the 21st day of April, 2011,

beginning at 3:00 pm at the Sharlot Hall Museum Library and Research Center (Granite

Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by

annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott

Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be

taken out of order. The Committee may go into Executive Session for the purpose of

obtaining legal advice from its attorneys on any of the listed agenda items pursuant to

A.R.S. 38-431.03(A)(3). The Committee may go into Executive Session to discuss

Personnel Matters associates with the Executive Directors Annual Performance Review,

pursuant to A.R.S. 38-431.03(A)(1). If the Committee votes to go into Executive Session

the Executive Session will be held immediately after the vote and will not be open to the

public. Upon completion of Executive Session, the Committee may resume the meeting,

open to the public, to address the remaining items on the agenda. Some members of the

Committee may participate telephonically at the discretion of the president of the Board.

The Committees will discuss and may take action on any of the following items.

AGENDA

1. Call to Order

2. Discussion of Executive Directors Annual Performance Review. The Executive

Committee may vote to discuss this matter in Executive Session. The Committee will

forward its recommendation on this topic to the full Board at a later date.

3. Schedule a future Executive Committee meeting for continued discussion on the

Executive Directors Annual Performance Review and preliminary discussions on the

FY 2012 Budget. A suggested date for this Executive Committee Meeting is May 12,

2011

4. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot

Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly

posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center)

Prescott, Arizona on the 14th day of April, 2011, at 2:30 p.m. By: Mike Lange

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

AGENDA                    
1. Call to Order                                          
2. Approval of the minutes of the 18 March, 2011 meeting                                                     
President’s Report
a. Preliminary efforts of Executive Committee Meeting for Annual Exec. Director’s Performance Appraisal                                        
Executive Director’s Report (Deputy Director Mick Woodcock)             
State Budget                                      
Trades Bldg Status                                    
Archivist-Librarian Hiring Status     
Staff Reports
a. Curatorial Services Update (Mick Woodcock)                 
Committee Reports                                 
Evening at Sharlot’s Place (Lori Blocker)                         
Procedures for Speakers’ Bureau (Dave Stoller)                
Nomination Committee Board Candidate Slate (Ed Williams).  The Board may vote to approve the Committees recommended slate of nominees to fill Board vacancies    
7. Board Comments, Requests and Items for Future Agendas including the 16 June, 2011 Board of Trustees/Annual Members meeting. NB: The Board may discuss matters of procedure relative to its meetings.
8. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.                                                   
9. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting  The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the April 19 at 8:30 p.m. By: Mike Lange

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 20th day of April, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. New Donations

2011.015 through 2011.024 ACTION ITEMS

3. Presentation of a request from Elaine Christensen to donate items from the Grover Graves Family. ACTION ITEM

4. Deaccession

BR-135p, L-102p, L-103p A&B, L104p, L-106p A, B&C, and L-107p A-D.

Twenty black and white photographs taken in and around Bisbee, AZ

Forty-one photographs, twelve slides and associated negatives taken in and around Tucson.

PO-1709p and BU-H-7041.

5.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 15^th day of April, 2011 at 8:30 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 18th day of March, 2011, beginning at 3:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Board may participate telephonically at the discretion of the president of the board.

AGENDA

1. Call to Order

2. Approval of minutes from February 18, 2011 meeting.

3. Staff Reports

a. An Evening at Sharlot’s Place (Boo Nicholson)

b. Ambassadors Awards (Boo Nicholson) Call

4. Executive Director’s Report (John Langellier)

a. State Budget

b. Trades Bldg Status

c. Personnel Changes

5. Staff Reports

6. Committee Reports

a. Joint Development/Marketing/Membership and Strategic Planning Committees(Steve Gaber)

b. Nomination Committee (Ed Williams)

c. Finance Committee (Mark Yadron)

7. Board Comments, Requests and Items for Future Agendas including the April 21, 2011 Board of Trustees meeting.

NB: The Board may discuss matters of procedure relative to its meetings.

8. Call to the Public.

NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

9. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the XXX day of March, 2011, at 10;00 a.m. By: Mike Lange

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 16th day of March, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2010.090 ACTION ITEM

3. New Donations

2011.006 through 2011.014 ACTION ITEMS

4. Presentation of a request from Carolyn Bradshaw to donate the grave marker of Dorothy Averyt Dicus. ACTION ITEM

5.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

day of March, 2011 at 8:00 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Prescott Historical Society and Sharlot Hall Historical Society

Strategic Planning Committee and Marketing Membership Committee

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Strategic Planning Committee and the Marketing Membership Committee of the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 3rd day of March, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Committee(s) may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Committee(s) votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Committee(s) may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Committee(s) may participate telephonically at the discretion of the president of the Board.  The Committees will discuss and may take action on any of the following items.

AGENDA

1. Call to Order
2. FY 2011 Funding Sources
3. Increasing Endowment Funds
4. Board Structure
5. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the XXX day of March, 2011, at 10;00 a.m. By: Mike Lange

day of February, 2011, at 10;00 a.m. By: Mike Lange

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 16th day of February, 2011, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2009.141 ACTION ITEM

2010.120 ACTION ITEM

3. New Donations

2011.003 through 2011.005 ACTION ITEMS

4. Presentation of a request from Clarence A. Hall to have the material from Accession 81.056 transferred to the Little Traverse Historical Society. ACTION ITEM

5. Deaccession

Two black and white photographs of El Paso, TX.

6.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

day of February, 2011 at 8:00 a.m.  By: Michael Woodcock

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 20th day of January, 2011, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3). If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda. Some members of the Board may participate telephonically at the discretion of the president of the board.

AGENDA

1. Call to Order

2. Approval of minutes of the December 16, 2010 meeting

3. President’s Report (Steve Gaber)

a. Call for Finance Committee meeting to conduct year end review of investments and analysis of investment strategies.

4. Executive Director’s Report (John Langellier)

a. Trades Bldg Status

b. Museum Store State Tax Issue (SHHS)

5. Committee Reports

A. Strategic Planning Ad Hoc Committee (Steve Gaber)

1. Discussion regarding proposing changes and/or eliminations to the structure, operation and purposes of the Prescott Historical Society and the Sharlot Hall Historical Society joint boards of trustees.

2. Discussion of ramifications of state of Arizona reduction in appropriations or possible discontinuance of Prescott Historical Society

B. Speakers Bureau Status (Dave Stoller)

6. Board Comments, Requests and Items for Future Agendas including the February 17, 2011 Board of Trustees meeting. NB: The Board may discuss matters of procedure relative to its meetings.

7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 3rd day of January, 2011, at 10:00 am by: John Langellier

Prescott Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 19th day of January, 2011, beginning at 9:00 am at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2010.110 ACTION ITEM

3. New Donations

A. 2010.115 through 2010.119 ACTION ITEMS

B. 2011.001 through 2011.002 ACTION ITEMS

4.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

day of January, 2011 at 2:00 p.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 16th day of December, 2010, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona.  Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).  If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.

AGENDA

1. Call to Order

2. Approval of minutes of the November 18, 2010 meeting.

3. Executive Director’s Report (John Langellier)-Physical Plant Initiatives

A. Frémont House

B. Fire Alarm System

C. Briefing on meeting with state and county officials relative to status of potential state funding reductions (SHHS)

4. Staff Reports

A. Annual Financial Audit (SHHS) Cathy Clevenger NB: Copy available to public at Sharlot Hall Museum Archives and Library at 115 McCormick St. during public hours.

B. Development (SHHS) Boo Nicholson

1. Centennial Advisory Group/Ambassadors

2. Museum “front” door pledge

3. Western Newspapers Pledge

5. Committee Reports

A. Restructuring Ad Hoc Committee (Don Zavala and Chick Hastings)

1. Discussion and possible action on recommendations regarding allowing board members to participate in meetings telephonically or in person (second reading) ACTION ITEM

2. Discussion regarding proposing changes and/or eliminations to the structure, operation and purposes of the Prescott Historical Society and the Sharlot Hall Historical Society joint boards of trustees.

B. Speakers Bureau Status (Dave Stoller)

6. Board Comments, Requests and Items for Future Agendas including the January 20, 2011 Board of Trustees meeting. NB: The Board may discuss matters of procedure relative to its meetings.

7. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

8. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 8^th day of December, 2010, at 4:30 p.m.  By: John Langellier

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 15th day of December, 2010, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

2010.066 ACTION ITEM

3. New Donations

A. 2010.105 through 2010.109 ACTION ITEMS

B. 2010.111 through 2010.114 ACTION ITEMS

4.  Presentation of a request from staff to deaccession the following:

A. Ten non-Arizona photographs from the archives collection for disposal by the appropriate means.

ACTION ITEM

B. Two unidentified photographs and one of sailing ships in San Francisco Bay from the archives collection for disposal by the appropriate means. ACTION ITEM

C. Fifty-eight photographs of Phoenix and the surrounding area from the archives collection for disposal by the appropriate means. ACTION ITEM

5.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) Prescott, Arizona on the 13^th day of December, 2010, at 8:00 a.m.  By: Michael Woodcock

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Restructuring Committee of the Prescott Historical Society (an Arizona State Agency) and the Sharlot Hall Historical Society (a non-profit corporation) will hold an open meeting on the 29th day of November, 2010, beginning at 9:00 am at the law officers of Boyle, Pecharich, Cline, Whittington and Stallings, P.L.L.C., 125 North Granite Street, Prescott, Arizona 86301.  The Committee may vote to go into Executive Session for legal advice regarding any matter on the open agenda pursuant to A.R.S. 38-431.03(A)(3), which will be held immediately after the vote and will not be open to the public.  Upon completion of Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda.  Items on the agenda may be taken out of order.  Any member of the Committee may participate telephonically.

AGENDA

1. Call to Order

2.  Discussion and possible action on recommendations regarding proposing changes to the structure, operation and purposes of the Prescott Historical Society and the Sharlot Hall Historical Society, the interworking of those two entities and the committee structures associated with each entity.  ACTION ITEM

3.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned hereby certifies that a copy of the attached notice was duly posted at the following locations:  415 W. Gulery St. (Lawler Museum Center Lobby) on the 21^st day of November, 2010, at 830 a.m. in accordance with the statement filed by the director of Sharlot Hall Museum.

By: ________John Langellier______.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of the Prescott Historical Society (PHS-an Arizona State Agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) (collectively the Board) will hold an open meeting on the 18th day of November, 2010, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St., Prescott, Arizona.  Unless otherwise indicated by annotation (PHS or SHHS) all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. 38-431.03(A)(3).  If the Board votes to go into Executive Session for legal advice, the Executive Session will be held immediately after the vote and will not be open to the public. Upon completion of Executive Session, the Board may resume the meeting, open to the public, to address the remaining items on the agenda.

AGENDA

1. Call to Order

2. Approval of minutes of the October 21, 2010 meeting.

3. Executive Session.  The Board may go into executive session for the purposes of obtaining legal advice from its attorney pursuant to A.R.S. 38-431.03(A)(3) regarding the structure, operation and purposes of the Prescott Historical Society and its interactions with the Sharlot Hall Historical Society.

4. Adjourn Executive Session if applicable

5. Reconvene public board of trustees meeting if applicable

6. Committee Reports

A. Restructuring Ad Hoc Committee (Don Zavala and Chick Hastings)

* Discussion and possible action on recommendations regarding allowing board members to participate in meetings telephonically or in person ACTION ITEM

* Discussion and possible action on recommendations regarding proposing changes and/or eliminations to the structure, operation and purposes of the Prescott Historical Society and the Sharlot Hall Historical Society standing committees ACTION ITEM

* Discussion and possible action on recommendations regarding possible amendments to the Prescott Historical Society and the Sharlot Hall Historical Society By Laws to update Opening Meeting requirements ACTION ITEM

B. Speakers Bureau Status (Dave Stoller)

C. (SHHS) Evening at Sharlot’s Place Fundraiser Update (Dana Sharp)

7. Board Comments, Requests and Items for Future Agendas including the December 15, 2010 Board of Trustees meeting. NB: The Board may discuss matters of procedure relative to its meetings.

8. Call to the Public. NB: Those wishing to address the Board must register at the door and be recognized by the Chair.  It is probable that each presentation will be limited to no more than 5 minutes and one person per organization.  Action taken as a result of public comment will be limited to directing staff to study or schedule the matter for further consideration at a later time.

9. Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

day of November, 2010, at 11:30 a.m.  By: John Langellier

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Collections Committee of the Prescott Historical Society (PHS-an Arizona State Agency) will hold an open meeting on the 17th day of November, 2010, beginning at 9:00 am at Sharlot Hall Museum Gallery 415 W. Gurley St., Prescott, Arizona.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2. Previous Donations

A. 2000.004 ACTION ITEM

B. 2001.167 ACTION ITEM

C. 2010.082  ACTION ITEM

3. New Donations

2010.089 through 2010.104 ACTION ITEMS

4.  Presentation of a request from Abram Hays to trade of a Maynard Dixon pen and ink drawing for four Lon Megargee block prints that he is interested in us deaccessioning. ACTION ITEM

5. Presentation of a request from the Little Traverse Historical Society to have the material from Accession 81.056 transferred to them. ACTION ITEM

6.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

day of November, 2010, at 8:00 a.m.  By: Michael Woodcock

Click here for the minutes of this meeting.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Restructuring Committee of the Prescott Historical Society (an Arizona State Agency) and the Sharlot Hall Historical Society (a non-profit corporation) will hold an open meeting on the 16^th day of November, 2010, beginning at 9:00 am at the law officers of Boyle, Pecharich, Cline, Whittington and Stallings, P.L.L.C., 125 North Granite Street, Prescott, Arizona 86301.  The Committee may vote to go into Executive Session for legal advice regarding any matter on the open agenda pursuant to A.R.S. 38-431.03(A)(3), which will be held immediately after the vote and will not be open to the public.  Upon completion of Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2.  Executive Session.  Upon a public majority vote of the members constituting a quorum, the Restructuring Committee may hold an Executive Session that is not open to the public for the following purposes.  When the Executive Session ends, the Restructuring Committee may act on any matter considered in this Agenda.

Legal Issues in Possible Restructuring and Operations. Discussion and consultation with legal counsel for advice on the possible restructuring and operation of the Prescott Historical Society and Sharlot Hall Historical Society per A.R.S. 38-431.03(A)(3).

Legal action involving a final vote or decision shall not be taken at an executive session. Following any discussion in executive session of the above matters, the Restructuring Committee reserves the right to discuss and/or act on any of the above listed legal matters in open session.

3.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

The undersigned certifies that the attached notice was duly posted at the following locations: www.sharlot.org and at 415 W. Gurley Street (Lawler Museum Center) on the ninth day of November, 2010, at 1 p.m.  By: John Langellier

Prescott Historical Society and Sharlot Hall Historical Society

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Restructuring Committee of the Prescott Historical Society (an Arizona State Agency) and the Sharlot Hall Historical Society (a non-profit corporation) will hold an open meeting on the 29th day of October, 2010, beginning at 8:00 am at the law officers of Boyle, Pecharich, Cline, Whittington and Stallings, P.L.L.C., 125 North Granite Street, Prescott, Arizona 86301.  The Committee may vote to go into Executive Session for legal advice regarding any matter on the open agenda pursuant to A.R.S. 38-431.03(A)(3), which will be held immediately after the vote and will not be open to the public.  Upon completion of Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda.  Items on the agenda may be taken out of order.

AGENDA

1. Call to Order

2.  Discussion and possible action on recommendations regarding proposing changes to the structure, operation and purposes of the Prescott Historical Society and the Sharlot Hall Historical Society and the interworking of those two entities.  ACTION ITEM

3.  Adjournment

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

Certification of Posting

By: John Langellier

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of Sharlot Hall Museum will hold a public meeting on the 21st day of October, 2010, beginning at 3 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1.       Call to Order

2.       Approval of minutes of the September 16, 2010 meeting.

3.       Training on the State of Arizona Open Meeting Law, Joy Hernbrode, Assistant Attorney General.

4.       Training on the State of Arizona Conflict of Interest Law, Joy Hernbrode, Assistant Attorney General.

5.       Discussion with Joy Hernbrode, Assistant Attorney General on the intent of the Sharlot Hall Historic Society (Non Profit Corporation) to construct the Trades Building on real estate owned by the State of Arizona and controlled by the Prescott Historic Society.

6.       Recommendation from the Board of Trustees Executive Committee on the Performance Review of the Executive Director.  ACTION ITEM

7.       Call to Public

8.       Adjournment

Next Board Meeting: November 18, 2010, 4 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

SHARLOT HALL HISTORICAL SOCIETY

A Nonprofit Corporation

1. Call to Order

2. Approval of minutes of the September 16, 2010 meeting.

3. Vote to go into Executive Session for the purpose of discussion on a Contract associated with the Oral History Program.

Reconvene to Regular Meeting

4.  Authorize the Executive Director to proceed with actions associated with the Oral History Contract.  ACTION ITEM

5. Report on Trades Building and Board endorsement of proceeding with fund raising efforts for this project.  ACTION ITEM

6. Committee Reports (Representative TBA)

7. Call to Public

8. Adjournment

Next Board Meeting: November 18, 2010, 4:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

Sharlot Hall Historical Society

9 AM October 20, 2010

Curatorial Services, Lawler Exhibit Center

Old Business

None.

New Business

Presentation of accession numbers 2010.080 through 2010.088 for discussion. (Action items).

Presentation of items for deaccession:

Books from the Charles Franklin Parker collection.

Thirty-five books and pamphlets related to repair and upkeep of locomotive parts and other train related activities.

94.093 a box of slides.

Discussion of an email from Abram Hays requesting that the Museum deaccession four Lon Megargee block prints from its collection so that he may purchase them or trade for them.

Click here for the minutes of this meeting.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee of the Board of Trustees of Sharlot Hall Museum will hold an open meeting on the 15th day of October, 2010, beginning at 1:30 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

AGENDA

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

2.  Discussion and decision on the Executive Director's Performance Review.  ACTION ITEM

3.  Adjournment

Next Board Meeting: October 21, 2010, 3:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee of the Board of Trustees of Sharlot Hall Museum will hold a closed meeting on the 24^th day of September, 2010, beginning at 1:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

AGENDA

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

1.A.  Vote to go into Executive Session pursuant to A.R.S. 38-431.03 for the purpose of discussion and possible vote on the Executive Director's Performance Review.

2. Discussion on the Executive Director's Performance Review.

3. Adjournment

Next Board Meeting: October 21, 2010, 3:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee of the Board of Trustees of Sharlot Hall Museum will hold a closed meeting on the 20h day of September, 2010, beginning at 1:30 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

AGENDA

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

1.A.  Vote to go into Executive Session pursuant to A.R.S. 38-431.03 for the purpose of discussion on the Executive Director's Performance Review.

2. Discussion on the Executive Director's Performance Review.

3. Adjournment

Next Board Meeting: October 16, 2010, 3:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

Sharlot Hall Museum

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Board of Trustees of Sharlot Hall Museum will hold a public meeting on the 16^th day of September, 2010, beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

2. Approval of minutes of the August 19, 2010 meeting.

3. Director’s Report (John Langellier)

• Upcoming mandatory presence at October BOT meeting for Open Meeting Law presentation and training from Arizona Attorney General's Office

4. Staff Reports (Cathy Clevenger)

• Report on State Human Resources visit

5. Call to Public

6. Adjournment

Next Board Meeting: October 21, 2010, 3:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

SHARLOT HALL HISTORICAL SOCIETY

A Nonprofit Corporation

1. Call to Order

2. Approval of minutes of the August 19, 2010 meeting.

3. Director's Report (John Langellier)

4. Committee Reports

1.  Finance Committee (Mark Yadron)

a.  Update on status of Sharlot Hall's investment and cash accounts

b.  ACTION ITEM:  Intention to cash out former Wells Fargo account which will be deposited in Wells Fargo under ACE in regular checking account to be administered by Cathy Clevenger to discharge her duties for Sharlot Hall Museum.

c.  Update on account status, building climate and attractive conditions for proceeding with Trades Building

d.  Proposal for Sharlot Hall's financial consultant, Benedetto D'Alessandro, to periodically visit Board of Trustees for updates on status of accounts

5  Staff Reports:

1.  Cathy Clevenger

a.  PIAM report

b.  Six weeks for Annual Audit

2.  Boo Nicholson

a.  Develeopment of Thank You gathering in early October

3.  Jody Drake

a.  Collaborative Program with Jerome

4.  Mona McCroskey

a.  Update on progress and status of Research Historian contracted by Sharlot Hall to obtain oral histories to give her 21 years of work for the museum.

6. Call to Public

7. Adjournment

Agenda

Collections Committee/Sharlot Hall Historical Society

9:00 AM September 15, 2010

Curatorial Services, Lawler Exhibit Center

Old Business

Discussion of accession numbers 2010.052 and 2010.061. (Action item).

New Business

Presentation of accession numbers 2010.065 through 2010.079 for discussion. (Action items).

Click here for the minutes of this meeting.

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee of the Board of Trustees of Sharlot Hall Museum will hold a closed meeting on the 7^th day of September, 2010, beginning at 1:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

AGENDA

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

1.A.  Vote to go into Executive Session pursuant to A.R.S. 38-431.03 for the purpose of discussion on the Executive Director's Performance Review.

2. Discussion on the Executive Director's Performance Review.

3. Adjournment

Next Board Meeting: September 16, 2010, 4:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

NOTICE OF PUBLIC MEETING

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Budget and Finance Committee of the Board of Trustees of Sharlot Hall Museum will hold a public meeting on the 7^th day of September, 2010, beginning at 2:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

AGENDA

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

2. Discussion on reinvesting the "cash account"  formerly held by AG Edwards, now Wells Fargo Investors.

3.  Review and discussion on all of the Sharlot Hall Historical Society Investment Accounts.

5.  Adjournment

Next Board Meeting: September 16, 2010, 4:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

Pursuant to A.R.S. 38-431, NOTICE IS HEREBY GIVEN that the Executive Committee of the Board of Trustees of Sharlot Hall Museum will hold a closed meeting on the 30^th day of August 2010 beginning at 4:00 pm at Sharlot Hall Museum Library and Research Center (Granite Creek Center) 215 McCormick St.

AGENDA

Prescott Historical Society

1. Call to Order

2. Discussion on the Executive Directors Performance Review.

3. Adjournment

Next Board Meeting: September 16, 2010, 4:00 pm, Sharlot Hall Museum Library and Research Center ( Granite Creek Center ) 215 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

Thursday, August 19, 4 pm

Sharlot Hall Museum

NOTICE OF PUBLIC MEETING

PRESCOTT HISTORICAL SOCIETY AGENDA

An Arizona State Agency

1. Call to Order

2. Approval of minutes of the July 15, 2010 meeting.

3. President’s Report: (Steve Gaber)

4. Director’s Report (John Langellier)

5. Committee Reports

6. Staff Reports

• Status of State Budget for FY 2010 & FY 2011(Cathy Clevenger)

7. Call to Public

8. Adjournment

Next Board Meeting: September 16, 2010, 4:00 pm, Sharlot Hall Museum Library and Research Center (Granite Creek Center) 115 McCormick St.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122

SHARLOT HALL HISTORICAL SOCIETY

A Nonprofit Corporation

1. Call to Order

2. Approval of minutes of the July 15, 2010 meeting.

3. President’s Report: (Steve Gaber)

4. Staff Reports:

5. Committee Reports(Representative TBA)

• Committee assignments
• Restructuring Committee report:  Committee met July 30 & August 13, 2010.

6. Call to Public

7. Adjournment

Wednesday, August 18, 2010, 9 am

Agenda

Collections Committee/Sharlot Hall Historical Society

Curatorial Services, Lawler Exhibit Center

Old Business

Discussion of accession number 2010.040. (Action item).

New Business

1. Presentation of accession numbers 2010.051 through 2010.064 for discussion. (Action items).

2. Discussion of an offer to donate a desk used by Grace Chapman. (Action item).

Click here for the minutes of this meeting.